POSITION: Office Manager - Part-time
Baton Rouge, LA
(posted May 26 until June 4, 2015)
Louisiana Wildlife Federation (LWF) is seeking a part-time Office Manager to work out of the LWF office in Baton Rouge (a Mid-city location near the intersection of Government St and Acadian Thruway). LWF is a statewide organization representing a broad constituency of conservationists including hunters, anglers, campers, birders, boaters, and other outdoor enthusiasts who believe in conservation and protection of our state's natural resources. Visit: www.lawildlifefed.org.
Primary responsibilities will include:
Database management/Membership Fulfillment and Development. Specific tasks: Data entry, update report queries, generate lists to merge with member renewal and solicitation letters. All tasks associated with managing the database and generating mailings, including use of the various printers, copy machine, postage machine to complete. Preparing bulk mailing, including sorting/zipping mail per the USPS requirements for non-profit mail. Processing dues payments.
Office Management. Specific tasks: Manage correspondence via mail and email. Maintain files. Prepare and mail bill payments. Prepare bank deposits. Prepare financial and budget reports using Quick Books and other methods to track and make program reports. Answer phone. Order supplies.
Administration. Specific tasks: Maintain affiliate member information and assist with affiliate communication. Update various rosters and lists of directors. Prepare documents for board meetings and elections and manage distribution via email or mail. Assist planning for and execution of annual awards program and annual convention, including managing registration process and assisting in preparation of documents and reports needed.
Other duties as assigned to support LWF-sponsored programs with data management/communication and managing an efficient small office environment. Light travel required to local post office and on four or five Saturdays per year to a location outside of Baton Rouge to assist with meetings or events.
· Demonstrated knowledge of Microsoft Word and Excel. Experience with use of database management programs. Knowledge of Constant Contact and Quick Books helpful.
· Strong organizational skills, detail-oriented and self-directed to manage priorities. An engaging personality able to work with volunteer leaders. Good written communication skills.
Wages: $15-$18 per hour, depending on experience and qualifications. Flex-time schedule negotiable.
TO APPLY: Please email a cover letter and resume’ including availability date and a list of references from previous employers by June 4, 2015 to Rebecca Triche, Executive Director, Louisiana Wildlife Federation at firstname.lastname@example.org.
The Louisiana Wildlife Federation is an equal opportunity employer.